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    Nutrition Policies Task Force Charter

    Article I: Name

    The name of this task force is the Nutrition Policies Task Force (hereafter referred to as “task force”).

    Article II: Purpose

    An important strategy for eliminating the opportunity gaps is ensuring that each and every student is well nourished so they can focus on learning. In October 2015, the school board, based upon community recommendations, updated Policy No. 3405, Student Wellness. This is the policy guides student access to healthy foods and activities.

    The district has several more policies and procedures that need to be aligned, including the topics of food service, the breakfast and lunch program, the free and reduced price meals programs, meals for private students, as well as special programs and school functions.

    The Superintendent is seeking community input for these policy updates and has asked for a task force to provide a community voice in the process. The primary purpose of the Nutrition Services Task Force is assist the Superintendent in revising policies and procedures that:

    • Align with Policy No. 3405, Student Wellness, and identify strategies that support providing opportunities to close the gap in student achievement;
    • Include all requirements of the United States Department of Agriculture (USDA) while providing cost effective meals that support the district’s culturally diverse population;
    • Include appropriate recommendations from the Washington State School Directors Association model policy and procedure; and
    • Identify and incorporate best practices as contained in the Prismatic Services, Inc. consultant study of Seattle Public Schools Nutrition Services Department; and
    • Create policies that increase meal participation rates to ensure that each and every student has access to nutritious foods to enable them to focus on learning.

    Article III: Membership

    Section 1

    Community members on the task force will include:

    1. Two members of Lunch and Recess Matters community group
    2. One physician or healthcare provider
    3. Representatives from two community based organizations
    4. One United Way of King County representative
    5. One Public Health of Seattle-King County representative
    6. One Seattle Housing Authority representative
    7. One non-profit out of school provider
    8. One Urban League representative
    9. One El Centro de la Raza representative
    10. One parent representative – elementary
    11. One parent representative – secondary
    12. One PTSA representative – elementary
    13. One PTSA representative – secondary
    14. Staff members on the task force will include:

    15. Assistant Superintendent for Operations, Task Force Chair
    16. One PASS representative – elementary
    17. One PASS representative – secondary
    18. One SEA representative – elementary
    19. One SEA representative – secondary
    20. Two IUOE Local 609 representatives
    21. After school alignment and partnerships coordinator
    22. Director, Nutrition Services
    23. One Nutrition Services supervisor
    24. Nutrition Services Dietician

    Staff Support:

    Equity and Race Relations
    Policy and Board Relations
    School Operations

    Section 2: Appointment of Members

    All members of the Task force shall be appointed by the Superintendent using the racial equity toolkit.

    Section 3: Length of Appointment/Service

    The appointment to the task force will be for three months, with four meetings held between mid-December and the end of February.

    Section 4: Attendance Requirement

    Members must attend any and all meetings of the task force, unless previously excused by a task force chair, in order to participate in the task force recommendations made to the Superintendent of Schools.

    Article IV: Responsibilities

    Section 1: General Responsibilities

    The task force is a resource to the Superintendent of Schools specifically on recommendations to district policies and procedures that align district practices with federal and state requirements as well as best practices in the school nutrition industry.

    As such, the task force work is intended to generally be:

    1. inquiring
    2. informing
    3. suggesting
    4. recommending
    5. evaluating

    Group norms will be established to facilitate trust and authentic discussions. Task force members may be removed for repeated violations of group norms.

    Section 2: Limitations

    The task force members may not dictate or work outside of current School Board policy limitations. The recommendations from this task force can be accepted, modified or rejected by the Superintendent.

    Section 3: Consensus Model Voting

    When asked to provide a measure of task force opinion on specific topics, suggestions, or proposals put before the task force, the members will use a voting methodology that shall identify the degree of consensus for each topic using the metrics:

    4 = strongly agree
    3 = agree
    2 = disagree
    1 = strongly disagree

    This model of voting will allow the Superintendent to understand if there is a divergence in opinion and whether and how to seek additional information to inform district decisions, programming and recommendations to the school community. Minority opinion reports from task force members to the Superintendent will be allowed.

    Article V: Roles of Task Force Members

    Section 1: The Chair

    1. Work closely with district leadership team to plan each meeting and establish agenda items.
    2. Oversee the scope and sequence of the task force charter.
    3. Maintain documentation of work completed and progress toward goal.
    4. Ensure task force progress and completion is communicated to stakeholders.

    Section 2: Task Force Members

    1. Attends meetings on time and prepared for discussion and participation.
    2. Acts as a resource to all task force members.
    3. Becomes knowledgeable about the research, operational issues, including trends and issues that may impact recommendations as it relates to disproportionality and issues across the entire school district
    4. Creates policies that increase meal participation rates to ensure that each and every student has access to nutritious foods to enable them to focus on learning.

    Section 3: Staff Support Members

    1. Supports task force work
    2. Acts as a resource person for task force by making available specialized information about the schools, educational and nutrition programs, innovative ideas, and available resources
    3. Assists in identifying community resources which can aid in supporting recommendation process
    4. Serves as a communication link between task force, administration and staff of the internal school community

    Article VII: Meetings

    Section 1: Schedule of Meetings

    The task force meetings will be held Tuesdays, 4:30 - 6:30 p.m., on the following dates:

    December 13, 2016
    January 17, 2017
    February 7, 2017
    February 28, 2017

    Section 2: Quorum Requirement

    A quorum of regular members (i.e., 13 out of 24) must be present to conduct business which results in any form of formal recommendation by the task force. For those matters deemed ‘critical’ for which a quorum is not present, the chair of the task force shall have the authority to electronically poll all members not in attendance in a timely basis in order to assure that a more inclusive recommendation is accomplished.

    Section 3: Public Meetings

    Meetings of the task force will be open to the public, but public input will not be taken. The chair may occasionally invite guests to speak as resources to the task force.